Specialized Management Software
We are pleased to offer our clients the best technology the industry has to offer. We understand that technology leads to efficiency and we invest in improving our technology every year. It all starts with the software system we run that is designed for managing homeowner associations. The system is run by some of the most successful management companies in the country. As such it’s a collaborative effort across several nationally recognized companies to upgrade the software twice a year to remain at the forefront of the industry. Our system will track all the detail related to association activity from both a maintenance and financial perspective and utilize this information to produce clean, management style reporting.
Every association we manage is offered a website platform. The websites are designed specially for homeowner associations in order to allow owners to view important documents online and stay updated on community affairs. If your association does not already have a functioning website this is a great place to start. Best of all we offer it for free and administer every site to ensure all information posted is up to date.
In emergency situations or simply to communicate an upcoming event it’s nice to be able to send a mass text message or voicemail to all residents simultaneously. This useful tool is available to all associations we manage.
We are virtually paperless when it comes to the receipt of Association dues. Checks paid by owners are sent directly to the bank for processing and deposit information is downloaded to our system daily. We offer homeowners the ability to pay by e-check, credit card, direct debit and online bill pay. Our efficient cash management process allows for improved cash flow for HOA operating purposes.
The paperless deposit system continues with miscellaneous checks received for items such as laundry, clubhouse rentals, keys, remotes etc. These items are not processed by manual deposit tickets but rather scanned to the bank for instantaneous deposit and improved cash flow.
Bar Coded Storage System
Storage of association records are maintained offsite through a bar coded system. This system makes it easy for associations to recall records when the need arises.
Paperless Document Retention
We go to great lengths to be paperless. Having critical documents available online benefits the associations we serve by responding to requests in a timely and efficient manner.